Kingston Human Capital are working with a state government client who is seeking an experienced Executive Coordinator based in Buderim.
Your new role
As the Executive Coordinator, you will provide high-level administrative and executive support to the Regional Project Director. You will be the go-to person for ensuring the smooth operation of the RPD’s office and will play a critical role in enabling the successful delivery of the region’s major projects.
To excel in this role, you will be a highly organised and adaptable professional with a strong ability to manage competing priorities. You will have exceptional communication and interpersonal skills, with the ability to build strong relationships across a diverse range of stakeholders.
Key Responsibilities:
- Manage the RPD’s inbox, including monitoring, prioritising, actioning and responding to emails, and ensuring timely follow-up on critical matters.
Manage the RPD’s calendar, including scheduling meetings, appointments, and travel arrangements. - Prepare and coordinate meeting agendas, minutes, and follow-up actions.
Act as the first point of contact for the RPD, managing correspondence, phone calls, and inquiries. - Coordinate and prepare high-quality reports, presentations, and briefing materials.
- Maintain accurate records and ensure the confidentiality of sensitive information.
- Liaise with internal and external stakeholders, including senior executives, project teams, and community representatives.
- Monitor and prioritise tasks to ensure deadlines are met.
- Provide general administrative support, including document management, expense reconciliation, and procurement activities.
- Proven experience in providing high-level executive or administrative support, preferably in a project or government environment.
- Demonstrated experience in managing a busy inbox, including prioritising and responding to emails on behalf of an executive.
- Strong organisational and time management skills, with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills, including the ability to prepare professional correspondence and reports.
- High level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to handle confidential and sensitive information with discretion.
- Strong problem-solving skills and the ability to work independently and as part of a team.
- Knowledge of government processes and procedures (desirable).
- Contract up to May 2029
- $60.06 per hour + 12% Super (Agency Contractor)
- Buderim Location
- Full time hours (Monday to Friday)
To apply, click APPLY NOW and upload your Resume in MS Word format.
If you have any questions prior to applying, please contact:
Alana Hunter, Principal Consultant
alana@kingstonhumancapital.com.au
Kingston Human Capital specialises in recruitment services for the Queensland Government and Public Sector.
If this role isn’t quite right for you, but you are seeking your next opportunity, reach out for a confidential discussion about your career.
